Industry drawer · Real estate · Updated October 2026

Best Real Estate Outsourcing Companies (2026)

Real estate outsourcing companies supply offshore assistants trained in listings, transactions, leasing and property management software. We compared four specialists on screening, pricing transparency, minimums, contract terms, track record and account support. Each one focuses on real estate or property management.

By the Outsourcing Insider editorial team · Updated October 2026

Best overallVA MASTERSParent company$7–$12/hr · Managed remote staffingEasiest to start smallBrivity Virtual Assistants$1,250–$1,750/mo · Dedicated virtual assistants (real estate only)

The register

Published by Outsourcing Insider, a VA MASTERS company. VA MASTERS is ranked here using the same rubric as every other company. About us

No.CompanyPriceSmallest startTrialReplacementScore
File 01VA MASTERSParent company
Managed remote staffing		$7–$12/hrOne person; 80 hours/month recommended, fewer hours possible30-day trial: end anytime, no noticeFree; new candidates usually in about 2 business days7.9
File 02Brivity Virtual Assistants
Dedicated virtual assistants (real estate only)		$1,250–$1,750/moPart-time from 20 hours a week; project-based work from $350Not publishedIf the chosen assistant doesn't meet expectations, Brivity says it will find…7.7
File 03PMVA (Property Management Virtual Assistant)
Offshore staffing (property management and real estate)		Not publishedNot published (says it has engagement options for agencies of all sizes)Not publishedRecruitment, training and replacement included in the service6.7
File 04Summit VA Solutions
Dedicated virtual assistants (real estate)		Not publishedNot publishedNot publishedNot published5.9
File 05Strata Staff Global
Offshore staffing (strata and property management)		Not publishedOne specialist or an entire offshore teamNot publishedNot published5.8

Score strip, left to right: Talent talent & screeningPrice pricing transparencyStart small-business accessTerms terms & guaranteesRecord track recordMgmt management & reporting

The files

File 01 · Real estate

VA MASTERSParent company

7.9/10

Filed under Managed remote staffing · HQ: Global company · Staff in: Philippines (assistants and specialists); Ukraine (developers)

A managed remote-staffing agency that places dedicated assistants, specialists and developers, with published rates, a 30-day trial and free replacements. VA MASTERS is the parent company of this site's publisher and is scored with the same rubric as everyone else.

Price
$7–$12/hr
Smallest start
One person; 80 hours/month recommended, fewer hours possible
Trial
30-day trial: end anytime, no notice
Replacement
Free; new candidates usually in about 2 business days
Notice
None during the trial; notice period after
Fees
No recruitment or setup fees; a refundable deposit is part of the first invoice
Founded
2021
Reviews
Average 5/5 on Trustpilot, Indeed and Glassdoor

What we like

  • Published rate card by role category, plus a plain-English terms summary
  • Start with one person, part-time if needed; no seat minimum
  • 30-day trial with no notice period, then free replacement if the fit isn't right
  • 6-stage screening; about 1 in 508 applicants accepted (Jan 2025–Jul 2026)

What to watch

  • Costs more than hiring a freelancer yourself through a job board, because screening, replacement and support are included
  • Asks for your input early on (role brief, interviews) to get the match right
  • After the 30-day trial a notice period applies, and the first invoice includes a refundable deposit
  • Founded in 2021, younger than most companies in these rankings
  • Places dedicated individuals, not large seat-based teams with a floor supervisor
Score breakdown and sources
Talent & screening (20%)
6-stage screening, 400,000+ applicant database, published acceptance rate of about 1 in 508; background-check details not published
8/10
Pricing transparency (20%)
Rate card by role category and terms summary published; deposit amount not published
9/10
Small-business access (15%)
One person, part-time possible (80 hours/month recommended, fewer allowed); no seat minimum
8/10
Terms & guarantees (15%)
30-day trial with no notice, free replacement, no recruitment or setup fees; notice period after the trial and a refundable deposit
8/10
Track record (15%)
Founded 2021; 1,000+ placements and 500+ clients; average 5/5 on Trustpilot, Indeed and Glassdoor
7/10
Management & reporting (15%)
Ongoing support and replacement handling from the recruitment team; no account-manager tier or reporting dashboard published
7/10
Fit for this page (30% of the page score)
Dedicated real estate VA service: transaction, listing, CRM and property-management roles
8/10

Sources: VA MASTERS' pricing, service and about pages. Checked October 2026.

Full VA MASTERS profile: pricing, terms and alternatives →

File 02 · Real estate

Brivity Virtual Assistants

7.7/10

Filed under Dedicated virtual assistants (real estate only) · HQ: Not published (part of the Technology & Systems division of PLACE) · Staff in: Not published

Brivity Virtual Assistants places real estate-trained assistants with US agents, teams and brokerages, and it is one of the few in this niche with published monthly prices. Part-time and project options make it easy to start small, but contract terms beyond the onboarding fee aren't published.

Price
$1,250–$1,750/mo
Smallest start
Part-time from 20 hours a week; project-based work from $350
Trial
Not published
Replacement
If the chosen assistant doesn't meet expectations, Brivity says it will find the right talent
Notice
Not published
Fees
One-time $350 onboarding fee; Brivity Platform users save $250 a month
Founded
2019

What we like

  • Published monthly prices: $1,250 for 20 hours a week or $1,750 for 40 hours a week
  • Says only about 5% of candidates pass its interview process; you interview 2-3 curated candidates
  • Real estate roles only (admin, transaction coordinator, marketing, ISA), plus project work from $350

What to watch

  • One-time $350 onboarding fee on top of the monthly rate
  • Trial, notice period and where the assistants are based aren't published
  • No independent review ratings with counts found
Score breakdown and sources
Talent & screening (20%)
Top 5% pass rate claimed, 2-3 curated candidates with DISC profiles, real estate experience required
7/10
Pricing transparency (20%)
Part-time, full-time, project and onboarding prices all published
9/10
Small-business access (15%)
20-hour-a-week plan and project work from $350
9/10
Terms & guarantees (15%)
Onboarding fee and a replacement promise published; trial and notice not published
5/10
Track record (15%)
Operating since 2019 and says it serves hundreds of agents; no independent review counts found
5/10
Management & reporting (15%)
Onboarding with real estate coaches; can act as your assistant's point of contact
7/10
Fit for this page (30% of the page score)
Real estate only, built for agents, teams and brokerages
9/10

Sources: Brivity Virtual Assistants' pricing and service pages. Checked October 2026.

Full Brivity Virtual Assistants profile: pricing, terms and alternatives →

File 03 · Real estate

PMVA (Property Management Virtual Assistant)

6.7/10

Filed under Offshore staffing (property management and real estate) · HQ: Brisbane, Australia · Staff in: Clark, Philippines (PMVA's own office)

PMVA is a Brisbane-run outsourcing firm that works only with real estate and property management agencies in Australia and New Zealand. Its backup-staff commitment and long training program stand out, but pricing and contract terms are quote-only.

Price
Not published
Smallest start
Not published (says it has engagement options for agencies of all sizes)
Trial
Not published
Replacement
Recruitment, training and replacement included in the service
Notice
Not published
Fees
Not published; recruitment, training and replacement described as included
Founded
2016

What we like

  • Two trained backup staff assigned to every VA, so work continues when your VA is away
  • 200+ hours of property management training and 1,600+ documented processes
  • Own office in Clark with 200+ VAs; Australian consultants run onboarding

What to watch

  • No published prices or minimums
  • Built around Australian and New Zealand software and processes, less suited to US or Canadian agencies
  • Most agencies take four to six weeks to get started
Score breakdown and sources
Talent & screening (20%)
200+ hours of property management training; screening steps not detailed
7/10
Pricing transparency (20%)
Quote only
3/10
Small-business access (15%)
Minimum not published
5/10
Terms & guarantees (15%)
Replacement included and two backup staff per VA; trial and notice not published
6/10
Track record (15%)
Outsourcing since 2016, 200+ VAs, 60,000+ properties under admin management; no independent review counts
6/10
Management & reporting (15%)
Australian implementation consultants, Australian trainer and account manager, backup staff per VA
8/10
Fit for this page (30% of the page score)
Property management and real estate only, but for Australia and New Zealand
9/10

Sources: PMVA's about page. Checked October 2026.

Full PMVA (Property Management Virtual Assistant) profile: pricing, terms and alternatives →

File 04 · Real estate

Summit VA Solutions

5.9/10

Filed under Dedicated virtual assistants (real estate) · HQ: Houston, Texas, USA · Staff in: Philippines

Summit VA Solutions is a Houston company that places Philippines-based assistants trained in real estate workflows and software. Training and screening are well described, while prices and contract terms are quote-only.

Price
Not published
Smallest start
Not published
Trial
Not published
Replacement
Not published
Notice
Not published
Fees
Not published
Founded
2015

What we like

  • 160 hours of live real estate training covering resale, rentals, REO and property management
  • VAs are college-educated, background-checked and DISC-tested
  • Approved Tom Ferry vendor for virtual assistants

What to watch

  • No published pricing, minimums or contract terms
  • Has no independent reviews yet (0 on Clutch)
Score breakdown and sources
Talent & screening (20%)
College-educated, background-checked, DISC-tested VAs with 160 hours of live training
8/10
Pricing transparency (20%)
Quote only
3/10
Small-business access (15%)
Minimum hours not published
4/10
Terms & guarantees (15%)
Trial, notice, replacement and fees not published
3/10
Track record (15%)
Operating since 2015; no review counts on independent platforms
4/10
Management & reporting (15%)
Ongoing training and real estate software modules described; account management not detailed
5/10
Fit for this page (30% of the page score)
Real estate agents, brokerages, REO and property management
9/10

Sources: Summit VA Solutions' service and about pages; Clutch profile. Checked October 2026.

Full Summit VA Solutions profile: pricing, terms and alternatives →

File 05 · Real estate

Strata Staff Global

5.8/10

Filed under Offshore staffing (strata and property management) · HQ: Ivanhoe, Victoria, Australia and Vancouver, Canada (contact addresses) · Staff in: Philippines (started in Mabalacat, Pampanga)

Strata Staff Global trains offshore staff for strata and property management agencies in Australia and Canada. It suits managers who want platform-trained back-office help, but it publishes no prices or contract terms.

Price
Not published
Smallest start
One specialist or an entire offshore team
Trial
Not published
Replacement
Not published
Notice
Not published
Fees
Not published
Founded
2019

What we like

  • Staff trained specifically in strata work and platforms such as StrataMax, Urbanise and MRI
  • Will place a single specialist or a full team
  • Reports 500+ placements and a 98% retention rate

What to watch

  • Narrow focus on strata and property management, not sales agents
  • No published pricing, contract or replacement terms
  • We found no independent review ratings with counts
Score breakdown and sources
Talent & screening (20%)
Foundation Training Program and strata academy; screening steps not detailed
6/10
Pricing transparency (20%)
Quote only
3/10
Small-business access (15%)
Says it can place one specialist
7/10
Terms & guarantees (15%)
Trial, notice, replacement and fees not published
3/10
Track record (15%)
Operating since 2019 with 500+ placements and 98% retention reported; no independent review counts
5/10
Management & reporting (15%)
Four-step setup process described; ongoing account management not detailed
5/10
Fit for this page (30% of the page score)
Strata and property management only; doesn't serve sales agents
8/10

Sources: Strata Staff Global's about page. Checked October 2026.

Full Strata Staff Global profile: pricing, terms and alternatives →

What businesses outsource here

  • Listing and MLS data entry, listing updates and buyer matches
  • Transaction coordination: contract-to-close paperwork and deadlines
  • Lead follow-up, appointment setting and CRM updates
  • Lease renewals, rental applications and arrears follow-up
  • Maintenance coordination and bill processing
  • Social media posts, newsletters and listing marketing

Before you sign: what to check

  1. Training on the systems you use: your CRM, transaction software or property management platform
  2. Published pricing, including onboarding or setup fees
  3. Minimum hours: part-time and project options versus full-time only
  4. Backup and replacement cover when your assistant is sick, on leave or leaves
  5. Who manages the assistant day to day, and coverage during your office hours

FAQ

How much does a real estate virtual assistant cost?

Of the four companies here, only Brivity Virtual Assistants publishes prices: $1,250 a month for 20 hours a week or $1,750 a month for 40 hours a week, plus a one-time $350 onboarding fee. PMVA, Strata Staff Global and Summit VA Solutions quote on request.

Can I start with a part-time assistant?

With some providers. Brivity Virtual Assistants publishes a 20-hour-a-week plan and project work from $350, and Strata Staff Global says it can place a single specialist. The others don't publish minimums, so ask before you sign.

What happens if my assistant is sick or leaves?

PMVA assigns two trained backup staff to every assistant and includes replacement in its service. Brivity Virtual Assistants says it will find the right talent if your hire doesn't meet expectations. Strata Staff Global and Summit VA Solutions don't publish replacement terms.

Do these companies work with property managers as well as agents?

Yes. PMVA and Strata Staff Global focus on property and strata management, Summit VA Solutions trains its assistants in property management and REO as well as sales, and Brivity Virtual Assistants focuses on agents, teams and brokerages.

Scores blend our six-criteria rubric (70%) with fit for this page (30%). Prices and terms are as published by each company and checked in October 2026. Spotted an error? Tell us.

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